BY-LAWS
New Topsail Island Post 9983
Veterans of Foreign Wars of the United States
ARTICLE I
NAME AND LOCATION
Sec. 1. By virtue of charter granted, this Post shall be known as New Topsail Island Post No. 9983 Veterans of Foreign Wars of the United States
Sec. 2. The location of this Post shall be in the City of Holly Ridge, County of Onslow, State of North Carolina.
ARTICLE II
SUBORDINATION
Sec. 1.
The supreme power of this association is vested in the National Convention, and this Post shall be at all times governed by the Congressional Charter and By-Laws of the Veterans of Foreign Wars of the United States, the By-Laws of the Department of North Carolina, orders issued by authority of the National Convention, National Council of Administration, the Commander-in-Chief, the Department Convention, Department Council of Administration and The Commander of the Department of North Carolina. For purposes of this Article and Section, Resolutions adopted by the National Convention are held to be lawful orders.
ARTICLE III
MEETINGS
Sec 1. Place: The regular meeting place of this Post shall be at 188 Hines Stump Sound
Church Road, Holly Ridge, North Carolina 28445. The Post may change its meeting place in accordance with the provisions of Section 206 of the National By-Laws and Manual of Procedure.
Sec. 2. Time: the regular meetings of the Post shall be held on the 2nd Friday of each
month, to be called to order at 7:00 p.m.
Sec. 3. The Post may, after at least fourteen (14) days written notice to the Department Commander and the members of the Post, change its meeting place, appointed day or time upon a majority vote of the members present and voting at a regular or special meeting called for such purpose.
Sec. 4. Special meetings may be called in accordance with the provisions of the National
By-Laws.
Sec. 5. Quorum: 5 members in good standing shall constitute a quorum for the
transaction of business.
ARTICLE IV
MEMBERSHIP
Sec. 1. Membership to this Post, eligibility to, application for, acquiring and maintenance
of, loss and discipline shall be in accordance with the provisions of the National By-Laws.
Sec. 2. The admission fee of this Post shall be payable in accordance with the National
By-Laws.
Sec. 3. The dues of this Post shall never be less than the amount required to cover the
Department and National Dues.
ARTICLE V
OFFICERS
Sec. 1. Eligibility to, nomination, election or appointment, installation and term of office
shall be in accordance with the provisions of the National Bylaws.
Sec. 2. The Post shall elect the Commander, Senior Vice Commander, Junior Vice
Commander, Quartermaster, and three Trustees.
Sec. 3. The Commander shall appoint an Adjutant, Chaplain, and Service Officer. The
Commander shall appoint a Judge Advocate, Surgeon, Officer of the Day and/or
Guard.
Sec. 4. The duties of all officers shall be those prescribed by Department and National
Bylaws, lawful orders as the Post may direct and as these Bylaws may provide.
ARTICLE VI
COMMITIES AND DUTIES
Sec. 1. All committees and their chairmen, unless otherwise provided, shall be appointed
by the Commander as promptly as possible after election to office, and as such shall serve at his/her will and pleasure. The Post Quartermaster, by virtue of office, shall
be treasurer of all committees handling funds.
Sec. 2. The Standing Committees of the Post shall be as follows:
a. Membership f. Range/Safety
b. Relief g. House
c. Poppy h. Americanism
d. Publicity i. Ways and Means
e. Youth Activities j. Safety
Sec 3. House Committee
a. The House Committee shall be elected by the Post members to manage certain matters related to the Post property, including the operation of the Post Club Rooms and/or Canteen. It shall consist of not less than three members, one each of whom shall be elected annually for a three-year term. Trustees shall not serve on the House Committee. In addition, the Post Commander and Post Quartermaster by virtue of their offices shall be members of the House Committee.
b. The Committee shall be responsible for the cleanliness and upkeep of the quarters and the equipment therein.
c. The Committee shall be in charge of the sub-rental of the Post’s quarters and shall exercise such supervision over sub-renters as will insure the protection of the Post’s name and property.
d. The Committee may authorize such expenditures for minor emergency repairs and janitor supplies as may be necessary for the preservation and protection of the Post’s quarters and its equipment, provided that the total amount so expended between any two regular Committee/Post meetings shall not exceed $500.
e. All monies received by the Committee through the sub-rental of the Post’s quarters or other sources shall be deposited with the Post Quartermaster.
f. All expenditures of the Committee shall be made only by regular voucher and drawn by the Quartermaster. All such checks shall be signed by the Quartermaster.
g. The House Committee shall keep a record of all its receipts and expenditures and shall, at every meeting of the Post, report all monies received and all expenditures made since the last meeting. The House Committee may permit the Quartermaster to provide this report at the meeting.
h. The Post may adopt such further rules and regulations governing the conduct of club or canteen as do not conflict with the provisions of this Article. Such rules and regulations shall only become effective upon their approval by the majority vote of members present at a regular or special meeting call for that purpose; at least thirty (30) days’ notice in writing having first been given to all members.
ARTICLE VII
COTROL OF SUBSIDIARY UNITS
Sec. 1. Any activity, unit or clubrooms sponsored, conducted or operated by the Post,
incorporated separately from the Post or unincorporated, shall be at all times under
the direct control of the Post.
Sec. 2. All funds derived from any of the above shall be in the custody of the Post
Quartermaster.
Sec. 3. All money, property and assets of every kind, as well as all records in connection therewith used, held and owned by any of the above activities, is the property of the Post and must be placed in the care and custody of the Post Quartermaster.
Sec. 4. For purpose of this Article, Veterans of Foreign Wars Auxiliary and the
Military Order of the Cootie are governed by Articles XI and XII
respectively of the National By-Laws and Manual of Procedure of the Veterans of
Foreign Wars and their respective By-Laws, rules and regulations.
ARTICLE VIII
EXPENDITURE OF FUNDS
Sec. 1. Expenditure of funds shall be made only after prior authorization by the Post and on proper voucher drawn by the Adjutant and approved by the Commander. All checks for the expenditure of Post funds shall be numbered in sequence, the number of each check to correspond with the voucher authorizing the same, other expenditures may be made using acceptable banking practices. All disbursements of the Post funds shall bear the signature of the Quartermaster or other person(s) authorized by the Quartermaster. Such other authorized person(s) shall be bonded in accordance with Section 703 of the National Bylaws.
Sec 2. The adoption of this Article shall constitute authorization by the Post for the
payment of bills, when and as due, for monthly rental, public utility service, postage, janitor service, and for janitor’s supplies and minor emergency repairs authorized by the House Committee, provided that the amounts to be paid for said monthly rental and for janitorial service shall have been previously established by
the Post.
Sec. 3. No other payment or expenditures shall be made except on the specific authorization of the Post in each and every case.
ARTICLE IX
COMPENSATION
Sec. 1. No compensation shall be paid to any officer of this Post for his/her services as
such officer, except as hereafter may be provided.
Sec.2. For services rendered, the Post may, by majority vote, pay the annual dues of the Adjutant and Quartermaster for the periods or parts of periods they serve as such, and such other compensation commensurate with their duties as may be determined and specified by vote of the Post.
ARTICLE X
FUND RAISING PROMOTIONS/SOLICITATION
Sec. 1. This Post shall solicit funds or donations only by prior vote of the members agreeing to the proposition. It shall not solicit funds or donations or otherwise engage in fund-raising activities or projects outside the immediate geographical area or community of the Post.
Sec. 2. The Post shall not enter into any agreement with a promoter for the purpose of raising funds unless the said promoter shall have first furnished a good and sufficient surety bond in a principal sum sufficient to give the Post ample protection in the particular circumstances. The said bond shall be subject to the approval of the Post Adjutant, bear the endorsement of the Post Commander and be kept in the possession of the Post Quartermaster. The bond shall be conditioned on the payment to the Post Quartermaster of all monies due the Post as a result of the solicitation within thirty (30) days of the close of the campaign. If the promoter has made satisfactory settlement within the thirty (30) day period, then surety will be determined to be discharged, otherwise the bond will remain in full force and effect.
Sec. 3. If the bond cannot be furnished, then all collections shall be made by the
members of the Post sponsoring the campaign or entertainment and said funds shall be paid to a bonded officer of the Post who shall hold the funds in his/her custody pending proper pro rata distribution.
Sec. 4. Fund-raising organizations or individuals conducting solicitations, activities or projects for a profit shall not be engaged or used by the Post for such purpose unless such engagement is made by written agreement between the Post and the organization or individuals providing those services. The form of any such written agreement must be submitted to the Department Commander for review at least thirty (30) days prior to any Post entering into any such agreement.
Sec. 5. No solicitations or ticket sales shall be permitted in the Post quarters or at socials or meetings unless such solicitations or ticket sales shall have been approved by the Post.
ARTICLE XI
MISCELLANEOUS
Sec. 1. Every member of this post shall keep the Post Adjutant and Quartermaster advised of his current address by promptly reporting any change of same.
Sec. 2. One copy of these By-Laws shall be issued to each elected and appointed officer of this Post. A copy will be maintained on the bulletin board in the Post.
Sec. 3. In all Post procedures not provided for by the Congressional Charter and By-Laws
or these By-Laws, Robert’s Rules of Order, Newly Revised shall be the authority, and it shall be the duty of the Post Judge Advocate in an advisory way, when called
upon to do so by the Post Commander to advise the Post Commander on the proper rule(s).
ARTICLE XII
SPEECHES
Sec 1. No member shall be permitted to speak on any subject (Pro or con) more than twice,
and the first time no longer than five (5) minutes, and the second time no longer than three (3) minutes, with the exception of a committee report and recommendations and visiting guests who have a message to impart.
ARTICLE XIII
AMENDMENTS
Sec. 1. These By-Laws shall become effective after adoption by this Post and after review by the Commander of the Department and Commander-in-Chief of the Veterans Foreign Wars of the United States.
Sec. 2. These Bylaws may be amended by the Post by a two-thirds vote of the members
present and voting at a meeting, provided diligent efforts are made to notify each
member at least twenty (20) days in advance and upon request provided a copy of
the proposed amendments.
Sec. 3. Wherever these By-Laws or subsequent amendments may be found to be in conflict
with the present or any future National By-Laws of the Department, the later shall prevail and be binding upon this Post as though written herein.
These By-Laws were adopted, subject to the review of the Commander-in-Chief and the Commander of the Department of North Carolina, Veterans of Foreign Wars of the United States on this __________ day of December, 2022, at a regular meeting of this post in the City of Holly Ridge and County of Onslow, State of North Carolina.
New Topsail Island Post No. 9983
Veterans of Foreign Wars of the United States
By:_______________________________________
Commander
ATTEST:
By: ___________________________
Adjutant